About Annotations

What are Annotations?

Annotations are marks that you place on Files (attachments) as you review them in the Reader Rx user interface. Each annotation also has an entry in a list where it is identified with the name of the user that created it and the time of creation. Each entry in the list of annotations display a comment and take replies from other users.

How Annotations are Stored

Each annotation is saved as a separate record in the object “ERx_ReaderRx__Document_Comment__c”. The record looks up to both the File and to the User who created it.

Note:

Annotations are not saved into the File to which they are attached. Each annotation is saved as a record in the sObject ERx_ReaderRx__Document_Comment__c.

Sharing Annotations

Each annotation record in the sObject ERx_ReaderRx__Document_Comment__c is owned by the user who created it. All users can see each others’ annotations if the Organization-Wide Sharing Default for the ERx_ReaderRx__Document_Comment__c object is “Public." If you want annotations to be visible only to the creator/owner and their superiors in the role hierarchy, Go to Setup > Sharing Settings and set to “Private” the Organization-Wide Sharing Default for the “Document Comment” object and check “Grant Access Using Hierarchies." You can then create additional sharing rules to share annotations more widely.